Organize activities without the admin hassle
For after-school programs, music and dance schools and other educational organizations. Parents sign up and pay. You plan, communicate and keep an overview in one platform.
Keeping registrations and scheduling outside your program takes up needless time:
Publish your activities. Parents register themselves.
Put after-school activities, classes or courses online with date, time, location and capacity. Parents or participants register through tickets and you see right away who is joining and whether there is still room.
Work as a draft, publish when you are ready. No keeping waiting lists by hand in email. The basis of your planning sits in Activities.
And what that means for you
Capacity per activity. No overbookings or guesswork.
Clear registration. Parents book themselves, you keep the overview.
Track attendance. Who was there, without separate lists.
Fixed terms and weekly classes without recreating them
Many after-school activities and courses come back every week. With recurring classes you set that formula once: day, time and who joins. DoToo creates the concrete sessions in your schedule, for example always 4 weeks ahead, so you do not have to create the same activity again every week.
During the holidays you pause the series: no new sessions are added, the schedule stays. Participants and parents see when there is class. You manage fixed courses without a spreadsheet.
For terms and weekly schedules
Set the formula once. Day, time and who takes part.
Always 4 weeks ahead. You choose how far. DoToo keeps that window filled.
Pause for holidays. The schedule stays, no new sessions.
Registration and payment in one flow
Let parents or participants register and, if they want, check out right away. Online or on location. No separate tool for registrations and yet another one for payments.
Optionally you work with memberships or credit passes if that fits your program. That way you mix regular participants and one-off bookings in one system.
What you arrange
Registration with or without payment. You decide what fits.
Checkout online or on site. Payments show up with the member.
Waiting list when it is full. A message when a spot opens up, see Waiting lists.
Teachers visible on every activity
Link teachers to activities and templates. Parents and participants see who guides the class or activity before they register. Your team knows who is where, without a group chat or a separate Excel.
Afterwards you see per teacher which activities they did, and how many, within a chosen period. That way you keep track of planning, see who runs a lot or a little, and settle hours or arrangements without a separate Excel.
Clear for your team and parents
Stats per teacher. Which activities, how many, within a chosen period.
On activity and template. Link once, reuse.
Visible to parents. Who guides, before registration.
Share your program or one activity. Always up to date.
Your full schedule and every separate activity or course have their own shareable link. Send it to parents or paste it on your website. No screenshot that is out of date by tomorrow.
Parents see what you publish: time, capacity, teacher and whether there is still room. Changes in DoToo are immediately visible on that link. That is part of your business profile and your public pages.
What you share
Your whole program. One link to the up to date calendar.
One activity or course. Share exactly what is relevant.
Always up to date. No more outdated images.
Messages with the activity, newsletters to parents
Communicate from DoToo instead of scattered WhatsApp groups. Reach everyone in an activity, a fixed group or your entire member base. Parents or participants start a conversation themselves when they want to ask something. See Communication.
For a newsletter you build with blocks: headings, photos and buttons. Send it to your members by email and in DoToo. That keeps your schedule, messages and updates in one place. More about that on Newsletters.
Two channels, one platform
Messages. A conversation per activity, group or organization.
Reminders. An optional notification or email before the activity.
Newsletters. Updates with blocks to your members.
Frequently asked questions
- Is DoToo meant for schools, or for music and dance schools too?
For both. After-school activities, music and dance schools, tutoring and other educational programs: anywhere you publish activities and participants sign up, often through their parents. The core is the same. The difference is in how you fill your program.
- Can parents sign up and pay themselves?
- How do I schedule activities that come back every week?
Use recurring classes for a fixed rhythm. DoToo creates the sessions. For one-off events or course days you work from activities.
- What if an activity is full?
Switch on a waiting list. Prospects sign up and get a message when a spot opens up. You do not have to email everyone by hand.
- How do we keep parents up to date?
For questions and updates per activity you use messages, including reminders. For scheduled updates with formatting you build a newsletter with blocks. Less dependent on loose chat groups.
- Does this work for a small after-school program too?
Yes. You switch on the modules you need: from simple sign-ups to payments, teachers and newsletters. The platform scales with you, from a handful of activities to a full program.